SHOW MANAGEMENT and AI
đź“… How Lionheart Uses AI for Calendars, Paperwork, and Execution Efficiency
Lionheart Display doesn’t just build modular booth systems—it also leverages AI-driven workflows to streamline the behind-the-scenes operations that make large events possible.
🗓️ Smarter Calendars & Scheduling
Automated Scheduling: AI tools sync calendars across teams, vendors, and clients, reducing double-bookings and missed deadlines.
Predictive Planning: By analyzing past event timelines, AI suggests optimal install and teardown windows, ensuring smoother roadshow logistics.
Real-Time Updates: Calendar changes trigger instant notifications, keeping crews aligned even when schedules shift.
đź“‘ Paperwork & Client Management
Automated Intake: AI parses incoming emails and forms, extracting client names, dates, and requests into structured tables—cutting hours of manual data entry.
Contract & Invoice Drafting: Templates are auto-populated with client details, reducing clerical errors and speeding up approvals.
Centralized Records: All paperwork is digitized and searchable, so teams can instantly retrieve specs, permits, or client notes during execution.
đźšš Efficiencies in Large Executions & Roadshows
Resource Allocation: AI forecasts material and labor needs based on booth size and complexity, preventing over-ordering or shortages.
Routing & Logistics: For multi-city roadshows, AI optimizes transport routes, saving fuel costs and reducing downtime between stops.
On-Site Coordination: AI-driven dashboards track install progress, flagging bottlenecks before they escalate.
đź’° Client Savings & Value
Reduced Labor Hours: Less manual scheduling and paperwork means fewer billable admin hours.
Fewer Errors: Automated data capture minimizes costly mistakes in orders or timelines.
Faster Turnaround: Clients benefit from quicker approvals, smoother installs, and more reliable roadshow execution.
đź“Ś Takeaway
Lionheart’s integration of AI into calendars, paperwork, and execution logistics transforms complex event builds into streamlined operations. For clients, this means lower costs, faster delivery, and greater confidence when tackling large-scale activations or multi-city roadshows.
